These Terms of Service ("Terms") govern your access to and use of Numistify, a web-based application for cataloging and managing collections of coins, banknotes, and bullion (the "Service"). The Service is operated by Numistify LLC, a limited liability company organized in the State of Georgia, USA ("Numistify," "we," "us," or "our").
Please read these Terms carefully. By creating an account or using the Service, you agree to be bound by them.
1 Acceptance of these terms
By accessing or using the Service, you confirm that you have read, understood, and agree to be bound by these Terms and by our Privacy Policy, which is incorporated by reference. If you do not agree, you may not use the Service.
2 Eligibility
You must be at least 18 years old to create an account and use the Service. By using the Service, you represent and warrant that you are 18 or older and that the information you provide to us is accurate and complete.
3 Your account
To use most features, you must create an account using a valid email address. You are responsible for:
- Maintaining the confidentiality of your login credentials;
- All activity that occurs under your account;
- Notifying us promptly of any unauthorized use.
You may not share your account or transfer it to another person without our consent. We are not liable for any loss arising from unauthorized use of your account.
4 The service
Numistify provides tools to catalog, organize, value, and track a personal or business collection of numismatic items. Features may include inventory management, AI-assisted item identification, import and export tools, marketplace integrations, and analytics.
We offer the Service on a tiered basis, including a free tier and paid subscription tiers with additional capabilities and higher usage limits. We may add, change, or remove features over time. We aim to give reasonable notice of material changes that reduce core functionality of a paid plan.
5 Plans, billing & renewals
Paid plans are billed on a recurring basis (monthly or annual, as you select) through our payment processor, Stripe. For these transactions Stripe's merchant-of-record entity — currently Sold through Link, LLC, or such other entity as Stripe designates — is the seller of record and is the party that charges your payment method. By subscribing to a paid plan, you authorize that entity to charge your payment method on a recurring basis until you cancel. Because that entity is the seller of record, your receipts and invoices are issued in its name rather than Numistify's, and the charge appears on your card statement as LINK.COM* NUMISTIFY.
- Auto-renewal. Subscriptions renew automatically at the end of each billing period at the then-current price, unless you cancel before the renewal date.
- Price changes. We may change subscription prices. Any change will apply to future billing periods, and we will give you advance notice before a changed price takes effect.
- Taxes. Prices are shown exclusive of applicable taxes unless stated otherwise. Where required, sales tax, VAT, or similar taxes are calculated and collected at checkout. Our payment processor acts as merchant of record for certain transactions and handles the calculation, collection, and remittance of applicable transaction taxes.
- Plan changes. If you upgrade or downgrade mid-cycle, charges may be prorated in accordance with the processor's standard proration behavior.
6 Cancellation & refunds
You may cancel a paid subscription at any time through your account's billing management or the payment processor's customer portal. When you cancel, your subscription remains active until the end of the current billing period, after which your account reverts to the free tier. You will not be charged again after cancellation.
Refunds. Except where required by law, subscription fees are non-refundable, and canceling does not entitle you to a refund of fees already paid for the current period. We may offer a refund in individual cases at our discretion. Separately, the merchant of record processes payments, refunds, and payment disputes for your transaction and may issue a refund or resolve a dispute under its own policies; where it does so, its determination governs the payment itself.
Changing plans. You may move between paid plans at any time. A plan change takes effect immediately rather than at the end of your billing period. Our payment processor calculates the change on a prorated basis: you are credited for the unused portion of your previous plan and billed for the remainder of the period at your new rate. Where a plan change results in a net credit — for example, moving to a lower-priced plan — that credit is held on your account with the payment processor and applied automatically to your future invoices. It is not refunded to your payment method. Changing your billing interval (monthly to annual, or annual to monthly) additionally resets your billing date to the date of the change and bills you for the new period at that time.
7 Your content & data
You retain all rights to the collection data, notes, images, and other content you add to the Service ("Your Content"). You grant us a limited license to store, process, and display Your Content solely for the purpose of operating and providing the Service to you.
You are solely responsible for Your Content. You represent and warrant that you have the necessary rights to any content you upload, and that it does not violate any law or infringe the rights of others. We are not responsible for Your Content, and we may remove or disable access to content that we reasonably believe is unlawful, infringing, or in violation of these Terms.
You are responsible for Your Content and for keeping your own backups of anything important to you. We provide export tools so you can download your data at any time. Deleted items are retained in a recycle bin for a limited period before permanent deletion, as described in our Privacy Policy.
Data loss. While we take reasonable measures to protect your data, we do not guarantee that Your Content will never be lost, corrupted, or become temporarily or permanently unavailable — whether due to software errors, failed synchronization, accidental deletion, deletion after the recycle-bin period ends, provider outages, or other causes. To the fullest extent permitted by law, we are not liable for any loss of, or inability to access, Your Content, and you are responsible for maintaining independent backups of anything important to you.
8 Acceptable use
You agree not to:
- Use the Service for any unlawful purpose or in violation of any applicable law;
- Attempt to gain unauthorized access to the Service, other accounts, or our systems;
- Interfere with or disrupt the integrity or performance of the Service;
- Reverse engineer, scrape, or copy the Service except as permitted by law;
- Resell, sublicense, or commercially exploit the Service without our permission;
- Upload malicious code or content that infringes the rights of others;
- Misuse, overload, or attempt to manipulate the AI identification features — including submitting content that is unlawful, harmful, abusive, or unrelated to the Service's purpose, attempting to extract or reverse engineer the underlying AI systems, or using automated means to send excessive requests;
- Use the Service or its AI features in any way that violates the acceptable-use or usage policies of our underlying providers;
- Circumvent, disable, or attempt to bypass any plan limit, usage cap, rate limit, paywall, access control, or other technical restriction — including by calling our interfaces directly, manipulating client-side code, or otherwise accessing paid features or exceeding limits you have not paid for;
- Access the Service through automated means (bots, scripts, scrapers) except through interfaces we explicitly provide for that purpose;
- Create multiple accounts, or share an account, in order to evade limits, bans, or fees;
- Probe, scan, or test the vulnerability of the Service or our systems, or attempt penetration testing or security research, without our prior written permission;
- Use the Service to build or train a competing product, or to develop a competing dataset from data we provide.
We may suspend or terminate accounts that violate this section. We may also suspend or terminate any account we reasonably believe is engaged in unsafe, abusive, fraudulent, or harmful use of the AI features or the Service, with or without notice, to protect the Service, our providers, and other users. We reserve the right to investigate suspected violations, to take appropriate legal action, to recover the costs and damages caused by any exploitation or abuse of the Service, and to report unlawful activity to law enforcement.
9 AI identification features
The Service offers AI-assisted identification of items from images and descriptions. To provide this, images and related data you submit for identification are sent to our AI provider for processing.
10 Third-party services
The Service integrates with third-party providers for payments, hosting, authentication, email, AI processing, and optional marketplace features. Your use of those integrations may be subject to the third party's own terms and privacy practices. We are not responsible for third-party services, and their availability is not guaranteed. In particular, when you purchase a paid plan you also accept the terms of Stripe's merchant-of-record entity, which are presented to you at checkout. Those terms govern the payment transaction itself — including how your payment method is charged and how refunds and disputes are handled — while these Terms govern your access to and use of the Service. Where the two address the same matter, the merchant of record's terms control the payment, and these Terms control the Service.
Marketplace and imported data. The Service may let you import data from third-party marketplaces (such as eBay). We do not control and are not responsible for the accuracy, completeness, or availability of data imported from third parties, and such data may be incomplete or incorrect. Third parties may change or discontinue their services or interfaces at any time, which may cause an integration to stop working, and we are not liable for any resulting interruption. Your relationship with any third-party marketplace is governed by that marketplace's own terms, not by us.
11 Intellectual property
The Service, including its software, design, branding, and content we create, is owned by Numistify LLC and protected by intellectual-property laws. These Terms grant you a limited, non-exclusive, non-transferable, revocable license to use the Service for its intended purpose. We reserve all rights not expressly granted.
12 Disclaimers
The Service is provided "as is" and "as available" without warranties of any kind, whether express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, non-infringement, accuracy, or uninterrupted availability. We do not warrant that the Service will be error-free, secure, or continuously available, or that any valuation or identification information is accurate.
Data is for reference and personal recordkeeping only
All information in the Service — including item details, quantities, cost and sale figures, valuations, identifications, grades, profit and loss calculations, reports, and exports — is provided for your general reference and personal or business recordkeeping only. It is not, and must not be relied upon as, tax, accounting, financial, insurance, appraisal, or legal advice.
13 Limitation of liability
To the fullest extent permitted by law, Numistify LLC and its owners, employees, and agents will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of data, profits, or collection value, arising out of or related to your use of the Service.
To the fullest extent permitted by law, our total aggregate liability for any claim arising out of or relating to the Service will not exceed the greater of (a) the amount you paid us for the Service in the twelve (12) months before the event giving rise to the claim, or (b) fifty U.S. dollars ($50).
14 Indemnification
You agree to indemnify and hold harmless Numistify LLC and its owners, employees, and agents from any claims, damages, liabilities, and expenses (including reasonable legal fees) arising out of your use of the Service, Your Content, or your violation of these Terms or applicable law.
15 Termination
You may stop using the Service and delete your account at any time. You can delete your account yourself from the settings menu in the app, or by emailing support@numistify.com from the email address associated with your account and asking us to delete it. We may ask you to verify your identity before acting on an emailed request, and we will process it within a reasonable time.
Deletion is permanent. Deleting your account removes your collection data, your profile, and your account history, and it cannot be undone. We cannot recover a deleted account or its contents. Export anything you want to keep before you delete.
Effect on a paid subscription. If you delete your account while a paid subscription is active, that subscription is cancelled immediately rather than continuing until the end of the billing period. You forfeit any remaining paid time, and as described in Section 6, fees already paid are not refunded. If your intention is to stop being billed while keeping your data, cancel your subscription under Section 6 instead of deleting your account — cancellation leaves your account intact on the free tier.
We may suspend or terminate your access if you violate these Terms, if we reasonably believe you are engaged in unsafe, abusive, fraudulent, or harmful use of the Service or its AI features, if required by law, or if we discontinue the Service. Where practical we will give notice, but we may act immediately and without notice where necessary to protect the Service, our providers, or other users. Upon termination, your right to use the Service ends. Sections that by their nature should survive termination (including ownership, disclaimers, limitation of liability, and indemnification) will survive.
16 Changes to these terms
We may update these Terms from time to time. When we make material changes, we will update the "Last updated" date above and, where appropriate, notify you. Your continued use of the Service after changes take effect constitutes acceptance of the revised Terms.
17 Governing law
These Terms are governed by the laws of the State of Georgia, USA, without regard to its conflict-of-laws principles. You agree that the state and federal courts located in Georgia will have exclusive jurisdiction over any dispute arising out of or relating to these Terms or the Service, and you consent to their jurisdiction and venue.
18 Service changes, interruptions & discontinuation
We may modify, suspend, or discontinue the Service, or any feature of it, at any time. We may also perform maintenance, updates, or changes that temporarily interrupt availability. To the fullest extent permitted by law, we are not liable for any modification, suspension, interruption, or discontinuation of the Service. If we permanently discontinue a paid Service, we will make a reasonable effort to provide advance notice and, where appropriate, a pro-rated refund of any prepaid fees for the period after discontinuation.
19 No professional relationship
Numistify is a self-service software tool. Using the Service does not create any advisory, fiduciary, appraisal, brokerage, accounting, or other professional relationship between you and Numistify LLC. Nothing in the Service constitutes professional advice, and you should consult a qualified professional for tax, financial, insurance, legal, or appraisal matters.
20 Force majeure
We are not liable for any failure or delay in providing the Service caused by events beyond our reasonable control, including but not limited to natural disasters, power or internet failures, outages or failures of third-party providers, acts of government, labor disputes, or other force-majeure events.
21 General
Entire agreement. These Terms, together with our Privacy Policy, constitute the entire agreement between you and Numistify LLC regarding the Service and supersede any prior agreements.
Severability. If any provision of these Terms is found unenforceable, that provision will be limited or removed to the minimum extent necessary, and the remaining provisions will remain in full force and effect.
No waiver. Our failure to enforce any provision is not a waiver of our right to do so later.
Assignment. You may not assign or transfer these Terms without our consent. We may assign these Terms in connection with a merger, acquisition, or sale of assets.
22 Security & data incidents
We take reasonable measures to protect the Service and your data, but no online service can be guaranteed fully secure. You acknowledge that the Service relies on third-party providers (including hosting, database, payment, email, and AI providers) and that a security incident, breach, outage, or unauthorized access affecting one of those providers, or affecting the Service, is a risk inherent in all online services.
To the fullest extent permitted by law, we are not liable for any loss, damage, or unauthorized access to your data resulting from a security incident, breach, or failure caused by a third-party provider or by events beyond our reasonable control. This does not limit any rights you have under applicable data-protection law, and it does not waive any obligation we may have under law to notify you of a data breach. If a security incident affects your personal data, we will handle notifications as required by applicable law, as further described in our Privacy Policy.
23 Feedback
If you send us suggestions, ideas, or feedback about the Service, you grant us a perpetual, irrevocable, royalty-free license to use them for any purpose without any obligation or compensation to you. You are not required to provide feedback, and we are not required to use it.
24 Export controls & sanctions
You represent that you are not located in, and are not a national or resident of, any country subject to comprehensive U.S. sanctions, and that you are not on any U.S. government list of prohibited or restricted parties. You agree to comply with all applicable export-control and sanctions laws in your use of the Service.
25 Contact
Questions about these Terms? Contact us at support@numistify.com.